Essential Rental runs your entire hire operation inside Business Central - rental quotes and orders, fleet reservations, automated billing, fixed asset tracking, and project integration. Complete document lifecycle from first enquiry to final invoice. No workarounds. No compromise.
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Free in sandbox · No credit card required
Nine core capabilities built directly into Business Central - no add-ons, no complexity, no compromise.
Build simple or complex item hierarchies. When you populate a rental order, Essential Rental renders components as clean, indented structured lists - at a glance.
A multi-level scoring engine automatically selects the best rate for every rental line - evaluating customer, date range, currency, and job in priority order. Pre-built setups included, ready from day one.
Service plans, preventive schedules, meter-based triggers, and compliance certificates - all tracked inside Business Central. Keep your fleet legal, safe, and revenue-generating.
Items are reserved the moment a rental order is raised, and conflict detection prevents double-booking before it happens. Every reservation is linked back to its source document for full traceability.
Nine entry types capture every rental event - from initial hire through shipment, return, invoice, and write-off. Dimension-tagged entries make utilisation analysis and financial reporting effortless.
Link Rental Quotes and Orders directly to Projects. Billing generates planning lines automatically - invoiced amounts flow through to your project tasks in real time.
Group equipment into kits and add them to rental orders in a single step. Component lines render as structured, indented rows - giving operators and customers instant clarity over exactly what's included.
Link rental items directly to your fixed assets. Acquisition, depreciation, and disposal events stay in sync with your rental fleet - closing the loop between the finance team and operations.
Move inventory items into your rental pool using a guided conversion wizard. No double entry, no manual reconciliation - stock becomes fleet in seconds, ready to hire.
Essential Rental works seamlessly within your existing Business Central workflows - no new system to learn, no data to migrate.
Each rental line is colour-highlighted to reflect its current status - shipped, on hire, returned, or invoiced - so you can see the state of your entire order at a glance.
User-defined billing cycles and price terms, backed by a comprehensive pricing model - Essential Rental gives you the flexibility to bill exactly the way your business needs.
Behind every rental is an automatic reservation ensuring availability, and a ledger entry building your utilisation picture in real time.
The moment a rental item is added to an order, Essential Rental automatically creates a reservation for that period - conflict detection ensures the same item can never be allocated to two orders at once.
Link as many Rental Quotes and Orders as you need to a single Project. Billing, planning, and invoicing all connect in one place.
One-off and recurring rental invoices post planning lines directly to your project - invoiceable alongside any other rechargeable activity. Rental revenue, costs, and budget figures appear right alongside your other project task data.
Every linked rental quote and order is visible directly on the project page - expand any line to see quantities, dates, status, and pricing at a glance, without leaving the project.
When you take ownership of new equipment, Essential Rental's guided wizard converts stock items into rental-ready fleet items without manual re-keying.
Any stock item can become a rental fleet item. Select it, launch the wizard with a single click, and Essential Rental takes it from there - no manual setup, no re-keying.
The guided wizard takes you step by step through the conversion - just follow the prompts and Essential Rental handles the rest.
Essential Rental reduces your inventory, creates fixed assets at acquisition cost, sets up your rental fleet item, and links everything together - no manual re-keying.
Your new fleet item is linked to its fixed asset and available for rental immediately. Run the process on a single item or across an entire batch.
Essential Rental is free in sandbox with all features enabled - no time limit. Move to production when you're confident it works for your business.
Get it on AppSource
Essential Rental is actively developed. These items reflect our current priorities - get in touch if you'd like to influence what ships next.
Tiered pricing by rental period - automatically step rates up or down based on hire duration.
PricingBundle rental items with optional or mandatory components - complete hire packages in a single line.
FleetFast pick and return workflows for consumables and high-volume items - no line-by-line entry.
OperationsApproval gates to release rental quotes and orders - built on standard Business Central workflows.
ControlsPurchase a fixed asset and have the linked rental item generated automatically - zero manual setup.
PurchasingService plans, preventive maintenance schedules, and parts usage tracking - all within Business Central.
MaintenanceProof of delivery capture and sync - confirm delivery and collection with a digital signature.
LogisticsGraphical availability view across your entire fleet - see conflicts and gaps at a glance.
VisibilityRoadmap is indicative and subject to change · Prioritised by customer impact and feasibility
Get started for free in your Business Central sandbox - all features enabled, no time limit.