Makes and Models

A reference list of valid Make and Model values used by Rental Items and Rental Item Types, so the same equipment is always tagged with consistent manufacturer and model identifiers across the fleet.

How it fits in

The Makes and Models list is the source of truth for what counts as a valid Make and Model in your fleet. Each row is a single combination: one Make + one Model + a friendly description of each. When you fill in Make and Model on a Rental Item or Rental Item Type, the lookup is filtered against this list, so you can't accidentally enter "JCB" on one item and "J.C.B." on another.

The same Make can appear with many different Models (one row per combination). The primary key is (Make, Model) so a given combination is unique.

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Maintain this list early in your onboarding and grow it as new equipment is acquired. A consistent Make/Model list is what makes manufacturer-level reporting (utilisation by Make, age-of-fleet by Model, etc.) possible.

Visible columns

Makes and Models
Makerequired
A short identifier for the manufacturer (e.g. JCB, CAT, MERLO). Up to 20 characters; part of the primary key.
Make Description
A longer human-readable name for the Make (e.g. "JCB Construction Equipment"). Used in lookups and reports where the short code isn't enough.
Modelrequired
A short identifier for the specific model within the Make (e.g. 3CX, 320D, P40.17). Up to 20 characters; part of the primary key.
Model Description
A longer human-readable description of the Model (e.g. "3CX Backhoe Loader"). Useful for printed reports and customer-facing documents.

Where Make/Models appear

The Makes and Models list is referenced from two places in master data:

Rental Item Types: Make and Model on the Technical Attributes FastTab. Setting these on the Type populates the same fields by default on Rental Items belonging to it.

Rental Items: Make and Model on the Technical Attributes FastTab. Inherited from the Item Type but overrideable per individual item if a particular asset differs from the Type's standard.

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